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Trainee information

FAQs - Introduction to your ARCP

    The ARCP (Annual Review of Competence Progression) is a desktop review of the evidence which you have submitted. You will not be required to attend.  Based on the evidence, the panel will issue an ARCP outcome.  After the desktop review, you will be notified of your outcome via an automated email from Turas, the outcome will also be recorded on your e-portfolio.

    Following the desktop review, some trainees (unsatisfactory outcomes/way points) will be invited to a face-to-face meeting, or if this is not possible a virtual meeting via MS Teams or telephone call, with the panel or a team of senior educators. This will provide an opportunity to discuss the outcome. The meeting will usually take place within two weeks of the desktop review, although it could take place on the same day as the review. 

    Some TPDs may take the opportunity to meet with all of their trainees on an annual basis, these however, are educational review meetings and are not part of the ARCP process.

    You will be notified of the date of your ARCP by your Training Programme Administrator.  You will receive an initial email approximately 4-6 months ahead of your ARCP date, and then a further email approximately 8 weeks ahead of the ARCP date. A full list of ARCP dates can be found here.

    It is therefore essential that the email address we have for you on TURAS is accurate and up-to-date.

    Yes. If you are a LTFT trainee, you will be seen for an ARCP on an annual basis but your training progression and competence requirements will be measured proportionately.

    Yes. All doctors who undertake a training post will have their progress reviewed on an annual basis via an ARCP.

    If you are on maternity leave at the time of your ARCP, you will not be required to submit evidence for the ARCP and a ‘No Review’ will be recorded at the desktop review.

    If you have been Shielding, or unable to work due to being categorised as very high/ high risk of contracting Covid-19, you will have an ARCP. The panel will consider the most appropriate outcome to reflect your circumstances. This may be a standard outcome or a Covid outcome (10.1 or 10.2) with a C4 code which indicates: Prolonged self-isolation needed during COVID-19 Trainee could not acquire appropriate curriculum-related experience during COVID-19 disruption due to need for prolonged self-isolation based on national guidance

    If you are on long-term sick leave at the time of your ARCP, you will not be required to submit evidence for the ARCP and a ‘No Review’ will be recorded at the desktop review.

    No. You will have been made aware of the ARCP date approximately 6 months in advance, ensuring ample time for you to prepare your evidence for submission as per the date stated in the ARCP notification email.

    If you are on annual leave at the time of a required face-to-face meeting, an alternative date will be arranged.

    PYAs have currently been suspended whilst a national review has taken place. Clarification for PYA arrangements will be provided following the conclusion of the national review. In the interim trainees should be offered an educational review meeting. If/when PYAs are reinstated trainees who were due to have a PYA during the suspension will not be subsequently required to undertake this and will be able to obtain CCT even if they have not had a PYA.

    A definition of each ARCP outcome can be found here.

    You will receive an automated email from Turas with your outcome, usually within one working day of the desktop review.

    Foundation ARCP: panel consists of:

      • 2 x medical educators (eg APGD, Programme Director);
      • TM administrator;
      • Lay representative (if required).

     

    Core/Specialty ARCPs: panel consists of:

      • Between 3-6 x medical educators (eg. Programme Director, Educational Supervisor, External Advisor (if required), APGD, Assistant GPD);
      • TM administrator;
      • Lay representative (if required).

     

    Panels may also include academic, Defence Deanery or external representatives as required/ available.

    The Gold Guide requires that a lay representative review at least 10% of all ARCP outcomes.

    The lay representative’s objective is to observe and monitor the process followed by the ARCP panel. Their role is to ensure that the process is followed correctly; they will not be called upon to give an opinion on a trainee’s progress.




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