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Scotland Deanery

Home of medical and dental excellence


Trainee information

FAQs - Introduction to your ARCP

    The ARCP (Annual Review of Competence Progression) is a desktop review of the evidence which you have submitted. You will not be required to attend.  Based on the evidence, the panel will issue an ARCP outcome.  After the desktop review, you will be notified of your outcome via an automated email from Turas, the outcome will also be recorded on your e-portfolio.

    Following the desktop review, some trainees (developmental outcomes/way points) will be invited to a meeting. This is likely to take place via MS Teams but might be in person. The meeting will be with the ARCP panel or a team of senior educators. This will provide an opportunity to discuss your outcome. The meeting will usually take place within two weeks of the desktop review, although it could take place on the same day as the review.

    Some TPDs may take the opportunity to meet with all of their trainees on an annual basis, these however, are educational review meetings and are not part of the ARCP process.

    You will be notified of the date of your ARCP by your Training Programme Administrator.  You will receive an initial email approximately 4-6 months ahead of your ARCP date, and then a further email approximately 8 weeks ahead of the ARCP date. A full list of ARCP dates can be found here.

    It is therefore essential that the email address we have for you on TURAS is accurate and up-to-date.

    Yes. If you are a LTFT trainee, you will be seen for an ARCP on an annual basis but your training progression and competence requirements will be measured proportionately.

    Yes. All doctors who undertake a training post will have their progress reviewed on an annual basis via an ARCP.

    No. You will have been made aware of the ARCP date approximately 6 months in advance, ensuring ample time for you to prepare your evidence for submission as per the date stated in the ARCP notification email.

    If you are on annual leave at the time of a required face-to-face meeting, an alternative date will be arranged.

    If you are on maternity leave at the time of your ARCP, you will not be required to submit evidence for the ARCP and a ‘No Review’ will be recorded at the desktop review.

    If you are on long-term sick leave at the time of your ARCP, you will not be required to submit evidence for the ARCP and a ‘No Review’ will be recorded at the desktop review.

    A definition of each ARCP outcome can be found here.

    You will receive an automated email from Turas with your outcome, usually within one working day of the desktop review.

    Foundation ARCP: panel consists of:

      • 2 x medical educators (eg APGD, Programme Director);
      • TM administrator;
      • Lay representative (if required).


    Core/Specialty ARCPs: panel consists of:

      • Between 2-6 x medical educators (eg. Programme Director, Educational Supervisor, External Advisor (if required), APGD, Assistant GPD);
      • TM administrator;
      • Lay representative (if required).


    Panels may also include academic, Defence Deanery or external representatives as required/ available.  

    In exceptional circumstances the Deanery has a policy that allows reduction of standard panel sizes in order that the ARCP process can continue

    The Gold Guide requires that a lay representative review at least 10% of all ARCP outcomes.

    The lay representative’s objective is to observe and monitor the process followed by the ARCP panel. Their role is to ensure that the process is followed correctly; they will not be called upon to give an opinion on a trainee’s progress.