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Scotland Deanery

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Trainee Information

FAQs - Introduction to your ARCP

The Scotland Deanery has adapted our ARCP process for 2020 to reflect the current COVID-19 pandemic and are following the agreed Four Nation position in regard to 2020 ARCPs.

Please click here for the 2020 ARCP process document.

Please click here for the 2020 ARCP appeals document.

Please click here for information regarding the use of Outcome 10 for 2020 ARCP.

Please click here for other useful documents for 2020 ARCPs.

    The ARCP (Annual Review of Competence Progression) is a desktop review of the evidence which you have submitted. You will not be required to attend.  Based on the evidence, the panel will issue an ARCP outcome.  After the desktop review, you will be notified of your outcome via an automated email from Turas, the outcome will also be recorded on your e-portfolio.

    Following the desktop review, some trainees (unsatisfactory outcomes/way points) will be invited to a face-to-face meeting with the panel or a team of senior educators. This will provide an opportunity to discuss the outcome.  The face-to-face meeting will usually take place within two weeks of the desktop review, although it could take place on the same day as the review. 

    Some TPDs may take the opportunity to meet with all of their trainees on an annual basis, these however, are educational review meetings and are not part of the ARCP process.

    You will be notified of the date of your ARCP by your local deanery team.  You will receive an initial email approximately 4-6 months ahead of your ARCP date, and then a further email approximately 8 weeks ahead of the ARCP date. 

    It is therefore essential that the email address we have for you on TURAS is accurate and up-to-date.

    Yes. If you are a LTFT trainee, you will be seen for an ARCP on an annual basis but your training progression and competence requirements will be measured proportionately.

    Yes. All doctors who undertake a training post will have their progress reviewed on an annual basis via an ARCP.

    If you are on maternity leave at the time of your ARCP, you will not be required to submit evidence for the ARCP and a ‘No Review’ will be recorded at the desktop review.

    If you are on long-term sick leave at the time of your ARCP, you will not be required to submit evidence for the ARCP and a ‘No Review’ will be recorded at the desktop review.

    No. You will have been made aware of the ARCP date approximately 6 months in advance, ensuring ample time for you to prepare your evidence for submission as per the date stated in the ARCP notification email.

    If you are on annual leave at the time of a required face-to-face meeting, an alternative date will be arranged.

    Your PYA will be arranged to take place between 12 and 18 months prior to your expected CCT. Please contact your Training Programme Administrator if you have not been invited for PYA as you approach your final year of training.

    A definition of each ARCP outcome can be found here.

    You will receive an automated email from Turas with your outcome, usually within one working day of the desktop review.

    Foundation ARCP: panel consists of:

      • 2 x medical educators (eg APGD, Programme Director);
      • TM administrator;
      • Lay representative (if required).


    Core/Specialty ARCPs: panel consists of:

      • Between 3-6 x medical educators (eg. Programme Director, Educational Supervisor, External Advisor (if required), APGD, Assistant GPD);
      • TM administrator;
      • Lay representative (if required).

    The Gold Guide requires that a lay representative review at least 10% of all ARCP outcomes for a training programme.

    The lay representative’s objective is to observe and monitor the process followed by the ARCP panel. Their role is to ensure that the process is followed correctly, and they will not be called upon to give an opinion on a trainee’s progress.