Engaging
Key to the delivery of Scotland Deanery’s Quality Management - Quality Improvement (QM-QI) Framework is our engagement with our internal and external stakeholders. Underpinning our approach to engagement are our aims to have clarity around our processes, to be open to receiving feedback, and to continually improve our processes based on learning from doing what we do. Our approach to engagement is both at a strategic level and operational level.
The following table summarises just some of the engagement opportunities that continue, with some examples of the benefits or outcomes that have resulted.
| Stakeholder group | Meeting or process | Benefit or Outcome |
| General Medical Council (GMC) | QRS to GMC (continuous) Enhanced Monitoring (as needed) As needed advice and guidance Bi-Annual self-assessment questionnaire submission | Inform progress the Deanery is making in addressing risks identified by the GMC. Support from GMC in progressing challenging QM-QI issues where standards are not being met. |
| Scottish Government | Bi-Monthly update on Enhanced Monitoring cases | Cabinet Secretary for Health is kept updated about enhanced monitoring cases. |
| Colleges | Externality (as needed)QM-QI visits | Provides medical professional externality on our processes. |
| Healthcare Improvement Scotland plus other agencies including Public Health Intelligence, Care Inspectorate, Audit Scotland |
Sharing intelligence of Health and Care Group
|
We share information on local education providers (LEPs) and health boards from trainee feedback and from visit reports to inform an understanding around the overall performance of Health Boards. We take away awareness of wider system issues that could affect training. |
| Health Boards – Medical Directors (MDs) &Directors of Medical Education (DMEs) |
Medical Directorate Reference Group (MDRG) with DMEs (quarterly) Data Reviews with DMEs. |
MDRG is responsible for the overall effective management of post-graduate medical education including it's educational governance and quality management. MDST-DME supports feedback on Quality Process (among others) that has led to DMEs having access to the STS dashboard including free text comments to support their quality control processes. Ensures transparency of Data Review process from perspective of Boards. |
| Resident Doctors in Training (RDITs) |
Engagement of RDITs in completion of survey tools – including General Medical Council's national training survey (NTS), the Deanery's Scottish training survey (STS), and pre-visit questionnaires (PVQs). Engagement of RDITs in QM-QI visits Engagement of a cohort of Trainee Associates in QM activities. |
Engaging RDITs in improving their own training and the training of those that follow them is a key strand of our framework. Their involvement brings a trainee perspective to what we do and helps build confidence in our work amongst the wider trainee group. Publication of visit reports on the Deanery's website have added to the transparency around the benefits of trainees’ engagement around surveys and visits. |
| Lay Partners |
QM-QI visits sQMG meetings DQMG meeting Data Reviews |
We work with Lay Partners to ensure fairness in all that we do, taking advice from members of the community who wish to contribute to improving medical education and training. |
This page was last updated on: 05.11.2025 at 14.04